Senior Contract Analyst

Posted On: July 1, 2024
Location: Kuala Lumpur
Job Function: Contract Management & Governance
Employment Type: Permanent

DUTIES AND RESPONSIBILITIES

  • For Planning, organizing, assisting and controlling the execution of Contract & Procurement Contract Management throughout the Contracting and Procurement life cycle from Budget to Procure and Procure to Pay processes in accordance to Company’s Contracting & Procurement (C&P) Model within the boundary of Company’s Norms and Petronas PPS to ensure compliance and mitigate any Non-Cost Recoverable (NCR) risks.   
  • In leading the sub-section by ensuring all contract management and post award contract activities being monitor, executed and report on time as per internal guidelines and PETRONAS Procurement Procedures (PPS). 
  • The is individual contributor and requires interfacing cross-functionally within the organization, Petronas, and Functional Team in HM

 

KEY ACCOUNTABILITIES

  • Budget to Procure (B2P) Process Delivery – Provide oversight, obtain, and consolidate business requirement periodically from CP Delivery Teams supporting assigned Business Function/s with some challenges and support as input for Annual Contracting Plan (ACP) and ensure Work Plan & Budget (WPB) and Internal Annual Budget (AB) including Approval for Expenditure (AFE) were approved and in placed.  Provide reasonable support to ensure best sourcing strategy, support bidding processes and tenders so it can be awarded within expected timeline and meet minimal quality.  Provide Data, Process and System support for contract handover and Contract Kick-off meetings for Buyer and Contract Holder (CH).  Verify contract requirements at service commencement (BG/PG/Insurances etc.) are obtained, validated, and centrally filed.
  • Procure to Pay (P2P) Process Delivery – Provide support to the Category Team’s delivery of Maximo & GEP Contract & Purchase/Release Orders, Contract Certification Process (Approved Contract Value (ACV) etc. to ensure compliance with contractual requirements aligned with the boundary set by the Company’s procedure and PPS.  Provide support to buyer/ senior buyer in assigning Business Function/s on any commercial negotiations, agreed operational correctional/improvement actions or any appropriate penalties in case of vendor’s non-compliances.  Assist in Contract closure, prepare and conduct contract review with relevant stakeholders.  Ensure CHs completed periodical Contractor Performance Evaluation (CPE) and submitted to Petronas and Company’s Management. 
  • Demand Management – Gather the data on business requirement across organization and translate into CP Demand aligned with PPGUA/PPS and Company’s Policy/Procedures without any value leakages in form of Procedural or NCR Findings and other forms of Statutory or Contractual Penalties. Update and track the evolution in accordance with business dynamic or priorities set by the business.  Address any identified gaps with agreed close-gap measures with relevant stakeholders/users.
  • Resource Planning – Match demand and available resources effectively, identify gaps and address them with appropriate or cost-efficient resources either internally or externally through new hire (permanent or temporary), secondment or interns to ensure optimal allocation and assignment.  Manage resources optimally to endure business demand is met/exceed without compromising safety, efficiency, cost effectiveness and full compliance.  Strive for levelled resource requirement through cross-functional/departmental collaboration.  
  • Contract Management –Monitor and provide the contract’s utilization, performance, and compliance during the post award stage of which scope covers from contract handover of award documents until the closure of contract. Consults with a range of stakeholders and maintains positive and effective working relationships.
  • Governance and Assurance – Preparing the functional periodical self-assessment to assure compliance with Budget to Pay (B2P) processes against requirement set in PPGUA/PPS and Company’s guidelines.  Identify weaknesses/improvement areas and work with the senior analyst on reasonable effective controls to mitigate any exposure.  Be a focal for internal and external audit exercise by working and collaborate with cross-functional team to ensure all findings are defended appropriately and audit correctional actions are satisfactorily closed out.       
  • Performance Management – Consolidating functional performance input timely and accurately including analyst output of defined performance measures by the CP.  Assess and identify gaps against expected performance outcome and implement improvement measures.
  • Continuous Improvement (CI) – Provide data, processes, and system support in the implementation of identified and agreed CI initiatives from sequential phases of Define, Measure, Analyze, Improve and Control.  Inculcate the CI culture in CP team and cross-functional collaboration internally and externally. 
  • Stakeholder Management – Identifying relevant internal and external stakeholders, develop and update Team’s stakeholder engagement plan on annually basis if required.  Gather feedback on its effectiveness by obtaining structured and formalized stakeholders’ feedback and assist the implementation of improvement measures.  
  • Talent Management – Gather, consolidate and track required core and technical competencies in accordance with the Company Job Competency profile (JCP), analyze gaps and propose/agree close-gap measures to be incorporated into Individual Development Plan (IDP).  Ensure self-development needs are addressed in the Training Plan to ensure the health of talent in Team with adequate succession plan for functional continuity. 

 

REQUIREMENTS AND QUALIFICATIONS

  • Possess at least a bachelor’s degree in Procurement, business, IT, statistics or any relevant disciplines or equivalent qualification from recognized universities, or
  • Possess at least a diploma of any disciplines with not less than 12 years relevant experience in PSC environment, or
  • Possess at least 8-10 years’ experience in the PSC environments or Oil & Gas Industry.
  • An experience in Oil & Gas services company is an added advantage.
  • Proficient in PPS/PPGUA.
  • Proficient in Maximo or other relevant ERP system
  • Possess strong analytical skill, training, and time management skills.
  • Possess good written and spoken English, good interpersonal skills and a team player, self-driven. 
  • Good liaison, communication and networking skills with different department and hierarchy.
  • Negotiation Skill (added advantage).
  • Lean or Six Sigma Practitioner (added advantage).
  • Proficient in MS Office applications.

 

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